The SWAN Governance webpage is undergoing a revision as the new legal entity takes shape. SWAN complies fully with the Open Meetings Act. As such the agendas for Board meetings, committees and other governance will be available on this open website.

SWAN Board

Committee	Member	Email	Library	Term Expires
A	Mike Davis	davism@chicagoheightslibrary.org	Chicago Heights Public Library	July 2012
A	Sheila Sosnicki	ssosnicki@palosparklibrary.org	Palos Park Public Library	July 2013
B	Cindy Rauch, President	cindystern10@hotmail.com	Homewood Public Library	July 2012
B	Jeannie Dilger-Hill, Secretary	dilgerj@lagrangelibrary.org	La Grange Public Library	July 2013
C	Jamie Bukovac, Treasurer	bukovacj@indianprairielibrary.org	Indian Prairie Public Library	July 2013
C	Rich Wolff	r_wolff@tplibrary.org	Tinley Park Public Library	July 2012
At-large	Melissa Gardner Vice President	mgardner@broadviewlibrary.org	Broadview Public Library	July 2012
OMA Officer	Mike Davis	davism@chicagoheightslibrary.org	Chicago Heights Public Library
FOIA Contact	Aaron Skog	aaron.skog@railslibraries.info	SWAN

 

2012 SWAN Membership Meeting Schedule

 

Regular SWAN Board Meetings in 2012:

2/17, 3/16, 4/20, 5/18, 6/15, 7/20, 8/17, 9/21, 10/19, 11/16, 12/21

 

SWAN Board Meetings

February 17, 2012 Agenda and Packet

February 14, 2012 Special SWAN Board Meeting Agenda

February 1, 2012 Special SWAN Board Meeting Agenda and Notes

January 20, 2012 Agenda, Packet, and Notes

December 16, 2011 Agenda, Packet, and Notes (approved on 1/20/12)

November 29, 2011 Illinois State Library, LLSAP Boards and the RAILS Board Meeting

Agenda and Notes (approved)

November 15, 2011 Agenda, Packet, and Notes (approved)

November 9, 2011 Committee Meeting of the Whole Agenda and Notes (approved)

 

Past meeting notes: prior to legal entity creation (SWAN Members Only)

Past meeting notes: post legal entity creation

 

SWAN Committee Meetings

SWAN Committee Meeting of the Whole February 14, 2012 Agenda

SWAN Finance/Personnel Committee Meeting March 8, 2012

SWAN Committee A Meeting January 11, 2012 Notes

SWAN Committee B Meeting January 10, 2012 Notes

SWAN Committee C Meeting January 10, 2012 Notes

SWAN Finance Committee Meeting January 6, 2012 Agenda and Notes (approved)

SWAN Finance Committee Meeting November 4, 2011 Agenda and Notes (approved)

SWAN Finance Committee Meeting October 14, 2011 Agenda and Notes (approved)

SWAN Director Evaluation Committee Meeting October 11, 2011 Agenda and Notes (approved)

SWAN Facility Committee webpage

SWAN Fees Committee webpage

 

SWAN Quarterly Meeting

December 1, 2011 Quarterly Meeting Agenda, Packet, Notes, and Executive Director Presentation Handout and original format (notes pending approval)

September 1, 2011 Quarterly Meeting Agenda, Packet, Notes, and Executive Director Presentation (notes approved)

 

SWAN Intergovernmental Agreement & By-Laws

SWAN-RAILS Intergovernmental Agreement: copy of FY2012 agreement in effect July 1, 2011 through June 30, 2012

SWAN Intergovernmental Agreement proposed 11/16/11 clean version and red-lined version noting changes

SWAN By-Laws proposed 11/16/11 clean version and red-lined version noting changes

SWAN election rotation if proposed By-Laws changes are approved

Old SWAN Council By-Laws (adopted November 2009)

Old SWAN Membership By-Laws (updated November 2009)

Other SWAN Policies & By-Laws

 

SWAN Audit

The audit for fiscal year 2011 (July 1, 2010 - June 30, 2011) begins September 2011 when SWAN incorporated as a legal entity. The FY2011 audit for MLS is included for reference.

FY2011 SWAN Audit

FY2011 MLS Audit

 

Membership Fees

Costs to SWAN membership are determined by the SWAN Director and SWAN Board. Fiscal year is July - June. Fees are approved by membership vote at the December SWAN Quarterly meeting.

Excess Cash worksheet: created by SWAN Finance Committee (November 10, 2011 revision)

July 1, 2011 - June 30, 2012

FY2012 Budget

FY2012 SWAN Member Fees

Explanation of FY 2012 Budget and Services

July 1, 2012 - June 30, 2013

FY2013 SWAN Member Fees (Approved December 1, 2011)

FY2013 SWAN Budget (Approved December 1, 2011)

Explanation of FY2013 Budget

 

SWAN Financial Policies

Capital Items Policy

Purchasing Policy

Investment of Public Funds Policy

 

Other SWAN Policies

Public Comment at SWAN Meetings Policy

SWAN Identity Protection Policy

SWAN Statement of Purpose for Collection of Social Security Numbers

SWAN Board Roles and Responsibilities

SWAN Membership Meeting Ground Rules

SWAN Board Communication Plan

 

Committees A, B, and C

SWAN Full Member libraries are arranged in three groups: A, B, and C groups. Grouping is determined by the overall contribution of membership funds to SWAN's annual budget.

All Committee meetings are held at the RAILS Burr Ridge Office. Committees may not meet in months containing SWAN Administrators' Quarterly meetings.

• Committee A: Typically meets the second Wednesday of each month at 9:30 AM
• Committee B: Typically meets the second Tuesday of each month at 9:30 AM
• Committee C: Typically meets the second Tuesday of each month at 1:30 PM

SWAN 2007 Governance Group Chart

SWAN 2008 Governance Group Chart

SWAN 2009 Governance Group Chart (not available)

SWAN 2010 Governance Group Chart (not available)

SWAN 2011 Governance Group Chart (July 1, 2010 - June 30, 2011)

SWAN 2012 Committee Chart (July 1, 2011 - June 30, 2012)

SWAN 2013 Committee Chart (July 1, 2012 - June 30, 2013)

 

Current Agendas and Notes

* Committee meetings may not occur in the months of March, June, September, or December

Committee A

• January 11, 2012 Agenda and Notes (pending approval at 2/17/12 SWAN Board meeting)
• November 9, 2011 - meeting cancelled for 11/9/11 SWAN Board Committee Meeting of the Whole
• October 12, 2011 Agenda and Notes (approved)

Committee B

• January 10, 2012 Agenda and Notes (pending approval at 2/17/12 SWAN Board meeting)
• November 8, 2011 - meeting cancelled for 11/9/11 SWAN Board Committee Meeting of the Whole
• October 11, 2011 Agenda and Notes (approved)

Committee C

• January 10, 2012 Agenda and Notes (pending approval at 2/17/12 SWAN Board meeting)
• November 8, 2011 - meeting cancelled for 11/9/11 SWAN Board Committee Meeting of the Whole
• October 11, 2011 Agenda and Notes (approved)

Notes Archive